Recruiter workflow
Step-by-step reference for recruiters using Hirekal from job creation to shortlist.
Quick reference for the recruiting-side process - from login through shortlist.
At a glance
Basics, application fields, questions, then publish.
Copy the apply link and send it to candidates.
Watch recordings, add notes, and change stage.
Step-by-step
Log in
Open app.hirekal.com and sign in to your organization workspace.
Create a job
Click Create job and walk through the wizard:
- Basics - intro banner or video, job title, location, instructions
- Application - contact fields, resume, custom fields
- Questions - written or choice questions plus the required Media Responses video prompt
- Review & Publish - confirm and go live
See Job setup for full detail. Use Preview before you invite anyone at scale.
Configure job settings (optional)
On the job detail page, open Settings to adjust:
- Company logo, retake rules, audio transcription, pipeline stages - Job settings
- Thank-you message or redirect - Thank you page
- Webhooks - Webhooks
Organization-wide Branding (colors and font) lives under Add-ons → Branding.
Share the apply link
Copy the job apply link from the job detail page. Send it by email, LinkedIn, or from your ATS. Every candidate on that job gets the same fields and questions.
Monitor applications
Open the Applications tab on the job. Submissions appear as candidates complete the flow. Filter by stage, date, or advanced rules. Export CSV for offline reports - CSV export.
Review and decide
Open an application in the candidate drawer:
- Watch Responses question by question
- Read Transcript and speech scores when audio transcription is on
- Add notes and a star rating
- Change Stage (shortlist, reject, or custom stages)
See Collaboration. When a candidate submits or you change stage, an enabled webhook can notify your ATS.
Manage jobs
| Action | When to use it |
|---|---|
| Edit | Update fields or questions - changes apply to new candidates going forward |
| Preview | Walk through the apply flow before sharing the link |
| Pause | Stop new applications while keeping existing ones |
| Archive | Close the role when hiring is done |
| Duplicate | Reuse setup for a similar role |
See Job setup - Manage job status.
Also useful
| Task | Where |
|---|---|
| Export applications to spreadsheet | Applications tab → Export - CSV export |
| Hiring manager feedback | Notes and ratings on each application - Collaboration |
| Branded apply pages | Branding and optional custom domain |
| End-to-end overview | Interview workflows |